Tag Archives: Tenant Empowerment

Social housing should not be viewed as ‘second class’ or an experiment

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I was at a workshop on building new homes and we got to a contentious point about what was being planned.  I asked the room  (mainly architects and regenerators) if they would take the same action / design they were planning if this was not social housing. There was silence in response because most recognised the likely answer was no. I then asked if they personally would live next door to or above the facility they were planning and again the answer was silence.

Why oh why do Councils and Housing providers still persist in designing things into new social housing and estates that they would not dream of placing on a ‘private’ estates? The answer clearly comes down the fact that this would result in  a reduction in sale price whereas it is not seen as an issue in social housing. All too often there is still this unconscious perception that it does not matter with social housing because ‘they’ don’t own the property.

I grew up on a council estate and am all too familiar with the snobbery and patronising behaviour that can be directed at social housing. Anybody who knows me will be aware of my complete antipathy for murals and mosaics which were the universal panacea for all ‘deprivation’ ills between the 1970’s and 1990’s. ‘These poor people are deprived, lets give them a mural (and let them eat cake too)’. Don’t get me wrong I am big supporter of public art, but I’m talking quality and well thought out work, not something  bad that marks you out as a ‘deprived’ area. How many murals and mosaics do you see on new ‘private’ estates …mmm… none! I like graffiti and a nice Gaudi mosaic but not as a marker  and I mean you too Banksy.

All too often on mixed new build estates I hear the term ‘tenure blind’ but it never is, the quality of the work surfaces, tiles and finishes is always just that bit cheaper in the social units.

A few things to consider:

  • Rent covers all costs in the same way as a mortgage does so stop treating different tenures differently
  • If it is not alright where you live why do you think it will be alright in ‘social housing’
  • By putting a different financial value on social housing you are also putting a lower social value

Community so much more than a Centre

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Last Saturday a small enthusiastic group of resident volunteers from Kings Crescent Estate in Hackney, their newly re-elected ward councillors and some of their children  made the short journey to the Redmond Community Centre at Woodberry Down. This was intended as fact-finding mission as we seek to inspire residents to look at ways in which the proposed community centre to be built in the final stages of the regeneration might bring a new vibrant social and community life to the area. The Redmond Centre is managed by the Manor House Development Trust (MDHT) which has operated for almost 11 years at Woodberry Down.

The lovely temporary Vince Murrain Centre is under-used which is a shame and a cause for concern for the Council who have committed to reprovide the facility. It will be removed to make way  for the construction of the next phase and replaced in the ground floor of one of the new buildings.

We had struggled to get volunteers to attend but were grateful that a few people showed interest and gave up their morning. The first thing you notice about the Redmond Centre when you enter is the high ceiling, the next is the mass of activities taking place and  being advertised.  The map on the floor reminds you that you are just less than ten minutes walk away from Kings Crescent, not in another world. The children quickly realised that the more interesting feature of the Centre is not the building but the linked yet separate play area. The parents quickly realised that they could relax and absorb the presentation and tour feeling their children were occupied and safe.

As ever, Simon Donovan (CEO of the Trust) spoke passionately about the model he has established to ensure that the Centre is viable and how the business relies not just on a paid team; but draws volunteers from corporate and student organisations. The things that impressed residents in the tour were the small and simple things: the community fridge which has  given away 300kg of food; the recycled wood used for the ceiling and shelving;  the communal growing area; and the open design of the entrance.

Lessons learnt from the visit are:

  • Community is more complex than just an Estate
  • Linking indoor and outdoor community space works really well
  • Running a centre has to be treated like running a business
  • The building is just a platform for developing and implementing ideas

We hope to develop more ideas through visiting other centres and talking to more social enterprises over the coming months . Although Kings Crescent’s  Community Centre won’t have the back-drop of the reservoirs to frame their environment, there is already a playable street to which will be added high quality landscaping. Just add Community.

 

It’s a mystery why most landlords are shopping less

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In the early part of this century  even before the halcyon days when there was a Tenants Services Authority ( who remembers them?), the customer or tenant or leaseholder were King and Queen. Landlords were keen to find out what their service users thought of them!

I spent a lot of time training both residents and landlords in the fine art of Mystery Shopping and getting them to ask meaningful questions that would actually deliver real opinions. Fast forward to today and very few landlords are using this tool or even worse are using a version that is so antiseptic it tells them nothing.

Why is this happening? I have a few theories.

Too truthful

Good Mystery Shopping actually tells you.in real time, what your customers are experiencing. This can often at first be unpalatable. I spent many a feed back session, gently explaining that the written testimonies were what residents were actually getting when they phoned the call centre/used online services/visited the office. With support most landlords could learn to use this as a tool for improvement. Over time staff change and the skills atrophy so the strength and opportunity that ‘shopping’ offered got lost.

Deregulation

As the housing sector has become increasingly deregulated then there has been an associated reduction in the time and money dedicated to seeking resident’s views. Good Mystery shopping which resulted in change  was real plus point for audit and could lead to better satisfaction ratings. Neither of these two carry anything like the importance they used to.

Cuts

Almost always the first thing to go with cuts (or the rent reduction which is the same) is any form of resident involvement. Unfortunately, Mystery Shopping  was seen all too often as an involvement tool. In reality, Mystery Shopping is cheap and effective quality assurance and service improvement.

Landlords, don’t be shy find out what your customers  think by testing your service! With the increasing move into new sectors Mystery shopping offers real feedback. Some of the targeted ‘shops’ we have developed include:

  • The experience of new home owners, share owners and tenants when they move into new homes
  • How was the regeneration for you – learning lessons for new developments
  • Channel Changing – our experience of moving it all online

Any Mystery Shopping needs to be bespoke to the landlord and residents and will tell you how it really is!

 

Applicants wanted to work in Regeneration and Social Housing

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Last year, for  almost 6 months we tried to appoint a young person based in Hackney as a paid intern to gain experience of housing regeneration and community work. As we love our work,  we naïvely thought that this position would attract plenty of school leavers or graduates keen to get some practical skills to add to their CV.

Careers in housing seem to be reached almost entirely by accident, yet the range of skills that can be acquired and the diversity of areas you can work in means that there are very, very few boring jobs in the sector. The sector needs to do more to attract bright compassionate people to want to work in housing and community work.

Eventually we recruited Lydia through word of mouth and it was a successful six month internship on both sides. Lydia enjoyed the wide range of tasks we gave her and the chance to follow her own interests too. We appreciated having an extra pair of hands. She has gone on to be successfully accepted onto a masters degree in Urban Regeneration and follow her dream to work abroad.  Read her blog of December 2017 to learn more about how she felt.

This year we are busier than ever and hope to give another enthusiastic graduate or school leaver the chance to find out how fascinating working with a community as they face major changes to their homes and community can be. Our advertisement is on the Graduate Talent Poll website and www.indeed.com. We also will accept CVs via e-mail to rob@sourcepartnership.com or carol@sourcepartnership.com

 

View from the front line – 3 years of pain (and why it’s worth it)

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Three years of pain (and why it’s worth it)

Zoë Kennedy, Styles House TMO, styleshouse.org.uk, @styleshouse

After suffering the trauma of council organised major works, we finally decided we’d had enough and we were becoming a TMO. We’d thought about it for years, but it seemed such a big step and a lot of work, so we had always put it off for another day. Finally though, we realised the amount of effort required to get a good service from the council could be put to something positive.

There is no getting around it, becoming a TMO is long. You might think you can do it quick, but you can’t. That isn’t necessarily a bad thing though as there is a lot to learn. You won’t just be running the estate, you’ll be an employer running a small business with things like payments to the HMRC. That’s pretty big and scary and you need to be trained in how to do it. What we found though, was that there wasn’t anything we couldn’t do and as a group we always had someone who had skills in that area.

img_1108It’s important to keep focused on why you are becoming a TMO and what you want to achieve. We had decided that it would be easier to be a TMO than fight with the council to get anything done and luckily the council kept reminding us of this every time a repair was needed. The most useful experience, however, was visiting other TMOs. We met people, just like us, who were successfully running their TMOs.  We realised that it didn’t take any particular skill, just committed people and a good manager.

We also spent time picturing what our TMO would look like. We knew we wanted an onsite manager and a regular cleaner. Once we made the decision it was easy to come up with a structure and budget. We over estimated everything, which I think was the right approach as it meant we were cautious when spending money and managed to make savings which we have invested back in the estate.

It’s also important to write as many policies and procedures as possible wile you are setting up the TMO. Yes it’s boring, but you’ll be thankful later when you are busy running the TMO that you don’t have to write them. I am currently rewriting our disciplinary policy and really wish we had done it properly the first time around.

Finally, don’t worry about conflict in your group. We had a lot of conflict and were (and still are) a very argumentative group. I would rather that we weren’t but it doesn’t cause any major problems and it’s the reality of being democratic, you just won’t all agree.

Tenancy Management – Human Problems

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With respect to the presenter, our session  with the committee members of  a developing tenant management organisation to seek to negotiate the contents of their management agreement with their Council was not the most exciting prospect for a Saturday.  A view obviously shared by some absent members.

However, aided by a presentation referencing real life experiences and a small, fully engaged group of participants: the event was not only informative but stimulating and yes there were even some laughs. I was reminded of one of the reasons I started working in housing in the first place. A roof over your family’s head is one of the most fundamental desires for anybody and, increasingly, a precious commodity. The investment made by society in trying to ensure every family has a home is very special in the UK.

precious-housing

It can be pleasurable to be part of introducing a new tenant to their home – especially as housing applicants in the most need may have come from quite traumatic circumstances. Tenants at our event have lived in their council homes for up to 35 years and remain grateful for them.

Each potential problem that can arise in a tenancy involves a real human problem: repairs, rent arrears and benefit claims, debt, transfers, succession on death of a tenant, troublesome neighbours, their kids and their dogs – this session explored them all.

Watching this committee develop their ideas to make the experience of renting a home in their tenant management organisation something to be proud of and something they would value through behaviour was inspiring.  From the moment a tenant views their home on this estate, the tenant management organisation wants them to feel at home, part of a community.  However,  they will expect every resident to adhere to a good neighbours’ code of conduct and tenants to pay their rent on time. In return they are determined to provide a best value service, protect the rights of quiet enjoyment and ensure that their staff provide compassionate support when needed. They’ll go far.

 

 

Building strength

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2016-07-16 12.42.35I heard on the grapevine of a relatively new TMO where an investigation is underway because of suspected fraud by the Manager and contractors. Whilst this could happen to a Council and to a Housing Association it is much more upsetting where residents have put their trust in a new resident led vision for their estate.

Tenant Management is one of the most underused yet most successful tools. At this time, we are seeing a very low number of projects going through the ‘Right to Manage’ route, which is a real pity given that many of the traditional avenues for resident control are closing down. In a universe where funds for resident involvement are being hit by Local Authority cuts and residents of Housing Associations are looking at their landlords becoming ever bigger via mergers, giving residents more control is looking less likely.

Tenant Management offers the opportunity for residents to set the standards for the services they receive, to spend their rent and service charges in the way they want and to build a truly local vision. To get to the point where your landlord and the Government agrees that you are competent residents have to go through nearly 2 years of planning and development and be subject to external assessment. However, things can still go wrong.

There are a number of key things that residents can do with support from there advisor to minimise the chances of this type of thing happening:

  • Way before going live, agree the exact report arrangements that you expect your TMO manager to adhere to. Set these up and do trial runs with the advisor to check on the data
  • During your recruitment make sure you take up all references, that you set clear probationary targets and you appoint against a JD that is clear about experience required
  • Once a quarter board members should undertake a ‘verification’ exercise to look at the raw information behind the reports. By setting up a scrutiny sub group who can focus on specific areas you pick up on any concerns
  • When agreeing your procurement policy and procedure make sure you put in place checks and balances. Residents should be involved at all stages, agree clear schedules of work with clear prices and have a system in place to agree an variations in cost that involves board sign off
  • Verify: before and after pictures from contractors Joint spot checks with the board and the staff of works completed
  • Once a year do a 100% doorknock to pick up on any issues

As board members of a TMO residents should not be sitting looking over a managers shoulder, this is not good for either party. Instead, put in place procedures and checks and make sure they are carried out!